Breakthrough Public Schools Property Management RFP 2026
Cleveland Municipal SchoolsSchool · Cleveland, OH- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 3 years
- Primary contact
- Bryce Sylvester
- (216) 525-1483
The 30-second brief
Breakthrough Public Schools is seeking a strategic property management partner to manage day-to-day operations and provide long-term facility planning. The selected partner will be accountable for comprehensive property management services at all locations in the Breakthrough network.
Maintenance and repairs, Daytime and after-hours cleaning and disinfecting, Landscaping, Snow and ice removal, Property management services
Strategy/reporting/account management (30%), Delivery/approach (20%), Relevant experience (20%), Price and transparency (20%), Cultural fit/communication approach (10%)
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Summary
Breakthrough Public Schools is seeking a strategic property management partner to manage day-to-day operations and provide long-term facility planning. The selected partner will be accountable for comprehensive property management services at all locations in the Breakthrough network.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Maintenance and repairs
- Daytime and after-hours cleaning and disinfecting
- Landscaping
- Snow and ice removal
- Property management services
REQUIRED ATTACHMENTS
Attachment A: Scope of Work for Maintenance and Repairs, Attachment B: Scope of Work for Cleaning and Disinfecting, Attachment C: Scope of Work for Landscaping and Snow and Ice Removal, Attachment D: Floor Plans
- Submit to
- SharePoint (link provided upon registration for virtual bidder conference)
- Scope location
- Cleveland, OH
- Reported agency
- Breakthrough Public Schools
Questions about this RFP
How do I respond to this RFP from Cleveland Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: SharePoint (link provided upon registration for virtual bidder conference). For questions, contact Bryce Sylvester.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cleveland Municipal Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryce Sylvester at (216) 525-1483. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Maintenance and repairs, Daytime and after-hours cleaning and disinfecting, Landscaping, Snow and ice removal, Property management services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Strategy/reporting/account management (30%), Delivery/approach (20%), Relevant experience (20%), Price and transparency (20%), Cultural fit/communication approach (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cleveland Municipal Schools?
All active and historical solicitations from Cleveland Municipal Schools are tracked and searchable. As a school agency, Cleveland Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Scope of Work for Maintenance and Repairs, Attachment B: Scope of Work for Cleaning and Disinfecting, Attachment C: Scope of Work for Landscaping and Snow and Ice Removal, Attachment D:. Review the full document from Cleveland Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.