Town of Arlington On-Call HVAC Service & Repairs IFB #26-31 - 2026
Town of ArlingtonCity · Arlington, MA- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jun 25, 2026
- Contract term
- 1 year
- Primary contact
- Mary Ellen De Natale
The 30-second brief
The Town of Arlington is soliciting bids for on-call HVAC services and repairs across various town facilities. The contract term is for one year with two optional one-year renewals, and bids are due by July 16, 2026.
Form for General Bid, DCAMM Certificate of Eligibility, DCAMM Update Statement, Bid Deposit, Certificate of Non-Collusion, Statement of State Tax Compliance, Certificate of Labor Harmony & OSHA Training
Total Year 1 price
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Summary
The Town of Arlington is soliciting bids for on-call HVAC services and repairs across various town facilities. The contract term is for one year with two optional one-year renewals, and bids are due by July 16, 2026.
EVALUATION CRITERIA
Total Year 1 price
REQUIRED DELIVERABLES
7- Form for General Bid
- DCAMM Certificate of Eligibility
- DCAMM Update Statement
- Bid Deposit
- Certificate of Non-Collusion
- Statement of State Tax Compliance
- Certificate of Labor Harmony & OSHA Training
REQUIRED ATTACHMENTS
3- Attachment A – Prevailing Wage Rates
- Attachment B – Article 16 Title I By Law
- Attachment C – CORI/SORI Forms
REQUIRED STAFFING
4- Submit to
- Office of the Town Manager/Purchasing Department, 730 Massachusetts Avenue, Town Hall Annex – Second Floor, Arlington, MA 02476
- Scope location
- Arlington, MA
Questions about this IFB
How do I respond to this IFB from Town of Arlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Manager/Purchasing Department, 730 Massachusetts Avenue, Town Hall Annex – Second Floor, Arlington, MA 02476. For questions, contact Mary Ellen De Natale.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Arlington in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Ellen De Natale. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed HVAC Tech, Licensed HVAC - Emergency, Apprentice/Helper - Normal/Urgent, Apprentice/Helper - Emergency. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Form for General Bid, DCAMM Certificate of Eligibility, DCAMM Update Statement, Bid Deposit, Certificate of Non-Collusion, Statement of State Tax Compliance, Certificate of Labor Harmony & OSHA Training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Year 1 price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Arlington?
All active and historical solicitations from Town of Arlington are tracked and searchable. As a city agency, Town of Arlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Prevailing Wage Rates, Attachment B – Article 16 Title I By Law, Attachment C – CORI/SORI Forms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Arlington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arlington, MA. Review the full solicitation for detailed scope requirements.